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Time & Attendance System Project FAQ

What is happening?

The County has entered into a contract with Kronos Inc. to implement a new Time and Attendance System beginning in 2017-18.  The focus of this project is to replace manual and paper-based timekeeping, attendance, and leave-tracking processes currently used throughout the organization with an online solution that integrates with the County’s payroll system.  It will also integrate with other existing systems including the scheduling application used by police and fire/rescue, and the substitute teacher management system used by the school division.

How will this benefit employees?

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 All Employees​
  • Self-serve access to annual, sick, and comp time leave balances
  • Ability to monitor status of leave requests and faster approval turnaround times
  • Ability to forecast leave overages (ex. use it or lose it leave)
  • Uniform, accurate records for leave-related benefits to ensure access to available leave balances (ex. FMLA)
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Hourly Employees
  • Accurate pay for the actual hours worked, protecting employees from underpayments
  • Multiple methods to easily record your time using computers, smartphones, etc
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 ​Timekeeping Staff
  • Reductions in manual data entry into the payroll system from paper timesheets and leave slips since most data will transfer electronically, once approved
  • More time to focus on better, value-added work
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​Managers/Principals
  • Ability to review and approve leave requests online
  • Calendar views and reports related to employees’ leave balances, absence trends, and overtime

 

 

Why are we doing this?

  • Ensure employees are paid properly
  • Improve accuracy of time recording, overtime costs, and hourly payroll amounts that are currently subject to human error
  • Compliance with federal, state, and local regulations and policies associated with employee time, attendance, and leave administration
  • Decrease administrative burden through the automation of current manual and paper based processes
  • Empowerment of managers and leaders with real-time data and analytic tools to support strategic resource-allocation decision making
  • Real-time access for employees to their leave-related data via self-serve functionality.

Is there a pilot program?

  • Yes, we currently have a pilot program in effect for the Finance department. There are plans to expand this program to the IT and other departments on a staggered basis.

When will this project be completed?

  • ​​The Kronos Time Keeping System is scheduled to be online and operational by July 1, 2018

Will we receive training on the new time keeping system?

  • ​​Yes, all departments will receive training as part of the overall rollout of the system.

How can I learn more?

  • ​This information page will be updated as we move through the system development.  In addition, you will receive periodic email updates about milestones such as testing and implementation.  If you have additional questions right now, please ask them using this email link, and of course, stay tuned here!​