Dental and Medical Insurance
I have insurance coverage through the County, how long can I keep my child on my insurance plans?
You may carry insurance coverage on your child until the age of 26 for medical insurance and dental insurance. The child has to meet IRS guidelines for dependent status.
I've recently enrolled for medical and/or dental coverage. When will I get my member ID cards?
It may take up to a couple of weeks from the time we process your enrollment form until you receive your cards at your home address. If it has been longer than that, or you have an emergency situation, please contact Human Resources so we can assist you. Human Resources may be able to provide your subscriber number and/or send you a temporary insurance card.
My spouse was just hired at the County, do we get a discount on insurance?
Two married benefits-eligible employees qualify for reduced or free health coverage! Please inform HR in order to receive your discount.
Where can I find a doctor that is in our insurance network?
Use the Find a Doctor feature on the Anthem web site.
What are my vision benefits?
Click here for information on the Blue View Vision plan.
How do I add my spouse/child to my health plan?
Refer to the Life Events page for information on making changes to your plan.
How many hours per day must an employee work to be eligible for benefits?
Employees must work 50% or more to be eligible for benefits. This would translate to 4.0 hours per day if the position is 8.0 hours full time (i.e., Bus Drivers, Food Service Assts.); or 3.63 hours per day if the position is 7.25 hours full time (i.e., Teachers, TAs, EDEP).
How can I enroll in AFLAC?
Visit our Personal Accident Insurance page for plan information, rates, and contact information.
What discounts do I get as a County employee?
Discounts are offered through various vendors. Please see the Employee Discounts pagefor a complete list of offerings.
How can I start a tax-deferred savings plan?
Details and contact information can be found on the Deferred Compensation/Tax Sheltered Annuities page.
How do I access my five free counseling sessions as a County employee?
You may contact the EAP 24 hours a day, 7 days a week, 365 days a year by calling 757-363-6777 or 800-899-8174. Additional details can be found on the Employee Assistance Program page.
What is the leave policy if you have to appear in court as a witness and have a summons from the court?
Please refer to ACPS policy GCC or Local Government policy P-80.
How much sick leave do I earn per month?
Please refer to the Sick Leave section on the Leave Policy and Information page.
I am recently married and need to change the beneficiary on my life insurance policy. How do I do that?
Beneficiary change forms are located on the Life Insurance page. Please complete the appropriate form(s) and return them to HR.
Where can I find out what the codes and abbreviations on my paycheck stub mean?
You can find a guide to understanding your paycheck by clicking here.
I just received my first paycheck and notice that there are a number of miscellaneous deductions. Why?
If you are a 10-month or 11-month school employee who started after the beginning of the school year, deductions are made to equalize your pay for the remaining number of paychecks that you will receive until the end of the year. Contact the Payroll Department at 296-5827 for more information.
When do I get paid?
Regular employees are paid on the last working day of each month. Temporary and substitute employees may be paid on the last working day of the month and/or the middle of the month, depending on when pay has been submitted for them.
How many checks will I receive?
Regular employees are paid on a 12-check schedule, regardless of the number of months they work.
Am I eligible for overtime or compensatory time?
This depends on the Fair Labor Standards Act (FLSA) classification of your position, which may be referenced here. Only employees in non-exempt positions may be paid for additional hours worked or accrue compensatory time.
I need to change my tax withholding. How do I do that?
Complete new W-4 and VA-4 forms and send them to the Payroll Department.
If I request to have additional taxes withheld, will that amount be deducted from each paycheck?
Extra tax withholdings only affect end of month paychecks. This additional amount will not be withheld from any mid-month checks.
I need a copy of my W-2 form. Where can I find that?
Please log in to Greenshades to retrieve your most recent W-2. W-2 forms for any prior year can be obtained by contacting the Payroll Department at 434-296-5827 or via email.
I want to retire at the end of this school year, but only if I can work part-time next school year. Can I be certain that I will be able to get part-time employment with the County in September?
No. According to IRS guidelines surrounding qualified retirement plans, there can be no pre-arranged employment commitment between a retiree and his or her employer.
If I decide I want to return to work for the County part-time, how does that affect my retirement benefits?
Your VRS benefits are not affected by working part-time; however, if you return to work in a regular part-time position with the County and you are receiving VERIP benefits, your VERIP benefits would cease while you are working. This interruption of VERIP benefits would not apply to temporary positions like substitute teaching (please refer to the guidelines on the previous page in regard to the required break in service).
What if I want to substitute teach?
Substitute teaching is not considered regular employment; however, you must still meet the 30-day break in service and no prearranged agreement requirements in order to be able to return in a substitute/temporary capacity and continue to receive VRS benefits. One way in which substitute/temporary employment differs from regular employment when it comes to retirement benefits is that while you wouldn't be able to continue receiving VERIP benefits if you returned in a regular part-time position, you would be able to do so if you return in a substitute/temporary position.
Can I return to work in the same school/department I worked in before I retired?
Yes. There is no restriction on returning to work at the same location.
Can I work in the same job, but in a part-time capacity?
Yes. However, your job duties must be different in some way from the duties you had pre-retirement. That is not to say you cannot teach the same subject or still have the same job title, but your new duties would either need to be different or you could not perform all the duties you had before you retired. With most positions, duties will differ simply through the nature of going from full-time to part-time. In other words, it would not be possible to do exactly the same job in a part-time capacity that you had done as a full-time employee.
I understand that there needs to be a break in service of at least 30 calendar days before I can return to work for the County part-time. What if I retire at the end of a school year and return to work part-time at the beginning of the next school year?
The summer break does not count toward the 30-day break-in-service requirement. The 30-day break must occur over a period when the employee would normally have been working. Therefore, you should not accept employment with the County prior to October 1 of the school year following your retirement date if you wish to continue receiving your VRS monthly benefit.
If I return part-time, do I keep my sick leave?
No. Once you resign from your position, any accumulated sick leave you may have had will no longer be available to you. The County does not currently pay out sick leave upon an employee’s separation from service. If you return to a regular part-time benefits-eligible position, you would begin accruing leave based on the number of hours worked per day, in the same manner as a new employee. Keep in mind that if you return part-time, you will only be eligible for leave and benefits if you work at least 50% of a full-time schedule for that position.
If I return part-time working at least 50% time, is it true that my portion of the health insurance premiums will cost more than they did when I was full-time?
Yes. Part-time employee premiums are higher than those of full-time employees, with the exception of certain transportation positions that receive full Board contributions. The Board will pay up to your part-time percentage of their portion of the premium; you will then be responsible for the remainder of the Board contribution plus the full-time employee portion. Please refer to the Health & Dental Insurance Estimator for further information.
I know a teacher who retired and came back to teach part-time. She is working a 90% position. How many hours can I work before it is considered full-time?
As long as you work less than the normal full-time schedule for your position, you will be considered part-time. 90% time is considered part-time; however, it is important to keep in mind the IRS guideline about your new duties being different from those of your pre-retirement position if you intend on returning to a part-time schedule that is only a touch shorter than a full-time schedule.
I know a teacher who retired a couple of years ago and returned in a part-time position the following school year. However, she spoke with her principal before she retired to ensure she would have a part-time position when she returned in the fall. Why can't I do the same?
Previously, we were not provided the IRS guidelines to follow in this regard and made the best good-faith effort to comply with what little guidance we were given. However, now that the guidelines are clear to us, we must comply with them. Therefore, the County cannot commit to a part-time position for you next school year if you retire in June.
What are the items required for license renewal?
- 180 Recertification Points
- No Master’s Degree — Individual must successfully complete at least one three credit college course in endorsement area content. Each college credit is worth 30 recertification points.
- Child Abuse Certificate of Completion
- Technology Standards for Instructional Personnel Proficiency Report Form (TSIP)
- CPR, AED & EFA Training Certificate of Completion
- Application for License Renewal (located at the end of the Virginia Licensure Renewal Manual)
How do I find out what activities count towards the required 180 points toward license renewal?
Please review the Virginia Licensure Renewal Manual.
Who do I write the check to for my license renewal?
All checks must be made payable to the Treasurer of Virginia and sent to the Human Resources Department, Attn: Beth Churms, Licensure Specialist.
I would like to add an endorsement to my existing license, how do I add it, or find out if I am eligible?
Contact the Licensure Specialist.
I am interested in becoming a teacher. I hold a degree, but not for education, how do I find out what I need to do? Are there special programs for people who are "career switchers"?
The Albemarle County Public School Division will consider applicants that are using the alternate route for a Virginia license as long as the license is valid with the appropriate endorsement for the teaching assignment. Please visit the Virginia Department of Education's website for information and regulations on Virginia teaching requirements, licensure and alternative routes to licensure. You may also find additional information regarding the Career Switcher Program on the VDOE website.